How do we protect the confidentiality and security of your information?
For the purposes of the Data Protection Act 1998 and, with effect from 25 May 2018, the General Data Protection Regulation, the data controller is Daniel Ebeling, firstname.lastname@example.org, 202-659-0699 x11.
What personal information do we collect?
We may collect information when you submit information directly to us, such as the submission of applications and other forms; transact with us; request or buy products or services; or interact with us through email, phone, or the use of the websites within the Academy. Through these actions, you may provide us with various personal information including: your name, address, email, phone number, demographic information, National Provider Identifier, credit card information, opinions, and individual personal preferences. Your credit card information is encrypted for security purposes.
Please note that we do not collect any personal information from users simply browsing our websites. Only aggregate data—such as the number of hits per page—is collected. Aggregate data is used for internal and marketing purposes and does not provide any personally identifying information.
How do we use the data collected?
Data collected in and transferred to the United States is used to help us better serve our credentialees and members. It is our general policy to collect and store only personal information that visitors, credentialees, and members knowingly provide. The Academy uses your personal information to process your orders; send your order to you or to the recipient you selected; send you the HIV Specialist Magazine; send you newsletters; notify you of discounts on third-party services; provide other membership services; and notify you of programs offered by the Academy, local chapters, and state affiliates. We also use data collected to improve our web content; to learn more about visitors’ interests, needs, and preferences; and to develop new products and services. Personal information is collected via a number of websites that are either operated by us or by authorized vendors.
How long do we retain your personal information for?
We normally retain information for 15 years after your last interaction with us. We will retain your personal information at least as long as it is reasonably necessary to perform the services described above or as required by law.
How can you control the personal information you provide to us?
We collect personal information on the basis of your written consent, which you may withdraw at any time. You may access your personal data, request additional information on how your information is being used, or update your personal information by logging into your account and/or contacting us at the mailing address, phone number, or email address below. You may request the erasure of your personal information from our records and we will do so as long as we do not have a legal obligation to retain that information. You may also request a copy of all your personal information that we currently have on record to be sent to you, or a third party of your choice, in a reasonable format specified by you. You may opt out of receiving promotional materials or marketing information by contacting us at the mailing address, phone number, or email address below or changing your account settings. If you don’t approve of certain ways we process your data, you may object to data processing activities and/or make a complaint with a data protection authority. In order to make any of these requests, or to contact us regarding privacy issues, you may reach us at:
||American Academy of HIV Medicine
Attn: Member Services
1627 Eye St NW, Suite 835
Washington, DC 20006
Recipients of emails and alerts via mailing lists and electronic newsletters also have the option to unsubscribe directly by clicking “unsubscribe” at the bottom of any mailing list or electronic newsletter email. Those who choose to unsubscribe will not receive further mailings from that specific mailing list or electronic newsletter.
Do we share your information with third parties?
The Academy may occasionally provide limited data to partners that offer products and services as permitted by law. This limited data includes names, mailing addresses, and email addresses.
We sometimes employ other companies and individuals to perform functions on our behalf. For example to fulfill orders, deliver packages, send postal mail and email, provide marketing assistance (including direct and targeted marketing), process credit card payments, and provide customer service.
The Academy also makes some member contact information available through the Referral Link or Credential Verification directory on the Academy website. In addition, we may occasionally provide limited data to third parties that offer products and services if you consented to providing your information to a third party. This limited data includes names, job titles, companies, and home and business addresses, but does not include business phone numbers, business fax numbers, or email addresses. We may also occasionally sell names and postal addresses to reputable organizations to provide you with information about products or services that may be of interest to you.
Still have questions or concerns?